* Indicates mandatory variable


Variable name

Data Type

Code Value

Description

unit_name *

alphanumeric (80 char max)


Name of the unit as listed in your institutional records (These are the names used in the unit status menu and on your unit list.  Do not report your school name for every unit.)

unit_id  *

alphanumeric (80 char max)


Identifier for the unit as listed in your institutional records (Examples: BIO, 12345, BIOL5)

cip_code *

alphanumeric (7 char max)


Six-digit CIP code. (XX.XXXX)

person_id

alphanumeric (80 char max)


Unique identifier for individual record (80 alphanumeric character max)  Do not include Personally Identifiable Information (PII) including name, social security number, student ID, etc.

degree_level_code *

numeric (1-digit)

1

Doctorates



2

Masters





enrollment_code *

numeric (1-digit)

1

Full-Time



2

Part-Time





sex_code

numeric (1-digit)

1

Male



2

Female





citizen_race_ethnicity_code

numeric (1-digit)

1

Foreign nationals holding temporary visas, regardless of ethnicity or race



2

Hispanic/Latino ethnicty (one or more races)



3

American Indian/Alaska Native (one race)



4

Asian (one race)



5

Black/African American (one race)



6

Native Hawaiian/Other Pacific Islander (one race)



7

White (one race)



8

More than one race (non Hispanic/Latino)



9

Ethnicity/race unknown or not stated





firsttime_code

numeric (1-digit)

1

First Time



2

Not First Time





support_source_code

numeric (2-digit)

1

Department of Defense



2

HHS-NIH only



3

HHS-Other than NIH



4

NSF



5

Department of Agriculture



6

NASA



7

Department of Energy



8

Other federal sources



9

Institutional, state/local government



10

Other U.S. sources



11

Non-U.S. sources



12

Student's own resources (Must be paired with Support Mechanism Code 5 "Other Support")





support_mechanism_code

numeric (1-digit)

1

Fellowship



2

Traineeship



3

Research Assistantship



4

Teaching Assistantship



5

Other Support



OMB 3145-0062
Expires 10/31/2020


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